the ai words
that actually stick.
every term, tool, and model we use in our trainings — in plain english. no fear, no jargon. just the vocabulary you’ll open Monday morning and actually use.
three labs. three personalities.
most of the AI world runs on models from three companies. they’re more alike than the headlines suggest — but each has a lane it’s best in. here’s who’s good at what.
side by side
the cheat sheet.
claude, chatgpt, and gemini at a glance — so you can pick the right tool for the job.
the ai vocabulary.
100+ terms, written for humans. search for one, filter by topic, or flip to A–Z and browse. your reference for life after the training.
before you paste anything in.
the most important lesson we teach. AI is powerful — but what you type can leave your control. here’s how to stay smart about it.
would you hand this to a stranger on the street?
if no → strip the sensitive parts, or don’t use AI for this task.
does this hold a client’s name, data, or IP?
if yes → anonymize it first, then prompt. “Client A” instead of the real name.
is this approved for the tool you’re using?
if unsure → use a paid or org-approved tool only.
not all tools treat your data the same.
| the tool | what happens to what you type | verdict |
|---|---|---|
| free chatgpt / free tools | may be used to train future models. assume it’s stored. | use with caution |
| chatgpt plus / claude pro / paid tools | not used for training, per policy — but still check your org’s rules. | better — verify policy |
| microsoft copilot (enterprise) / approved tools | stays inside your organization’s private tenant. | safest for sensitive work |
| gemini (in google workspace) | already on google and trust your info to drive? gemini lives in that same trusted space — fair game for work. | fair game on workspace |
not sure? here’s your move.
ask before you act
not sure if something’s okay to put in an AI tool? ask your manager or check the company AI policy first. thirty seconds now saves a big headache later.
anonymize, then prompt
swap real names, client names, dollar figures, and identifying details for placeholders. you get the same output — without the exposure.
use the approved tool
when the task is sensitive, only use a paid or org-approved tool — not a free tier. unsure which are approved? that’s a conversation to have with leadership today.
do it without ai
some things just shouldn’t go through an AI tool yet. that’s not a failure — it’s good judgment. knowing when not to use AI is as valuable as knowing how.
did it stick?
a fast, no-pressure gut-check on everything above.
ready to actually use ai?
this page is the warm-up. our trainings turn these words into real, Monday-morning wins for your team.